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Got a list of companies? How to find the right people at each one

Paste up to 1,000 company websites into ContactYard, add job titles, and get the people to contact at those companies.

Guide · 2 min read · Updated

Often you already know which companies to target. They might come from a job board, a funding announcement, a customer list or your own research. What's missing is a person at each one.

ContactYard can start from those companies. You paste their websites, choose the job titles, and search. It takes about ten minutes.

Step 1: Get your companies into a plain list of websites

You need one website per company. Use the short form, like northwind.com, with no https:// or page paths. One per line works best.

Only have company names? Look up the websites first. Names are easy to mix up, and websites aren't.

Step 2: Paste them into Company Domain

In the filter panel, open Company Domain and paste your list. You can add up to 1,000 websites in one search. Commas and new lines both work.

The Company filter open with the Include company domains field highlighted

Tip: Have more than 1,000 companies? Split them into batches of 1,000 and save each batch as its own search.

Step 3: Add the job titles you want

Without a title filter you'd get everyone. Add two to five titles for the person who decides, like Head of Operations, VP Operations and Operations Director.

Add titles to Exclude job titles too, such as Intern and Assistant. See how job title matching works.

The Job Title filter with included and excluded job titles highlighted

Step 4: Search and read the total

Click Search contacts. A few companies will return several people and some will return none. That's normal. A tiny company may only have one person in the right role.

Step 5: Find the companies that came back empty

Export the results, then compare the Website column against your original list. In a spreadsheet, a COUNTIF formula marks which websites never appear.

For those companies, run a second search with wider titles, such as a Founder or Owner for small teams. Save it as a second search so you don't mix the two groups.

Six contacts ticked and the Export 6 contacts button highlighted

Common mistakes

  • Pasting company names and websites together. Use websites only.
  • Using one title for all companies. The right person at a 15-person company is not the one at a 500-person company.
  • Sending to everyone returned. Cap the list at one or two people per company.

What to do next

Before you send, clean the list: remove competitors, customers and the wrong titles.

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